BarnMath

Feed and cost

Project Expense Tracker

Log animal purchase, feed, bedding, entries, supplies, and hauling as you go, so the record book isn't a shoebox of receipts in August.

Calculator / CSV / Print Saves in this browser
Open worksheet Back to all worksheets

Local worksheet

Type your numbers and the math runs as you go.

What you type saves in this browser and nowhere else. Print the sheet, export a CSV, or download a backup when you need a copy — and check your fair book or advisor for anything official.

Free tracker — no account needed

Get the receipt pile into one list before record books are due.

Log each expense as it comes up and this BarnMath sheet totals the categories for you. When it's time to fill out the official book, print the transfer sheet and copy over what your book asks for.

Not saved yet

Optional print logo

PNG, JPG, or WebP up to 2 MB. It stays on this page until removed or refreshed.

No logo selected.

Step 1

Project setup

Step 2

Expense rows

Expense row 1

Expense results

Record-book expense totals

Total expenses$0.000 rows
Feed expenses$0.00
Non-feed expenses$0.00
Categories0

Printable worksheet

Project expense worksheet

Expense totals and category table

Total expenses$0.00
Feed expenses$0.00
Non-feed expenses$0.00
Rows0
Expense category totals
CategoryRowsAmount
No category totals yet.
Expense rows
DateExpenseCategoryAmountNote
No expense rows entered yet.
BarnMath is a worksheet, not a tax, payment, sale, or official record-book system.
Review notes
  • Add at least one expense row before using this as a record-book worksheet.

Example

Project Expense Tracker example

Sort a season of receipts into categories before filling out the official project book.

  • Expense log
  • Category totals
  • CSV export

Assumptions

What the worksheet does not know

  • Use expense labels, dates, categories, and totals only. Keep receipt images and official records outside this browser worksheet.
  • Blank rows are ignored. Negative amounts are treated as zero and flagged for review.
  • Category totals are for record-book preparation only and may not match your official record-book categories.
  • This is not tax, accounting, sale, payment, premium, or official record-book advice.

Formula notes

How this calculator math works.

Sources to check

Use the worksheet with your local instructions.

These links explain the background. Your fair book and show office set local rules. Take project questions to your advisor, ag teacher, or Extension office, and animal-health questions to your veterinarian.

Local fair, show, school, 4-H/FFA, advisor, Extension, and veterinarian guidance

Local rules and animal-health guidance are the source of truth.

Source links checked 2026-07-01.

FAQ

Common questions

What can I do with the Project Expense Tracker?

Enter your project numbers, review the worksheet math, print the document, export CSV, or download a backup file.

Do I need an account?

No. Your worksheet saves in this browser when local save is available. Download a backup if you need to keep a copy.

What should stay out of the worksheet?

Leave out student medical details, emergency contacts, home addresses, banking data, tax IDs, private buyer contacts, and anything you would not put in a shared project packet.

Keep going

Worksheets that go with this one

Notes only Record-book worksheets

Fair Record-Book Helper

Prepare project goals, weights, feed, expenses, income, and reflection notes before official entry.

Notes / CSV / Print Source links checked Jul. 1, 2026

Open worksheet
Notes only Fair and show prep

Show Packing Checklist

Make a fair-day packing list for paperwork, feed, water, grooming, clothes, stall supplies, and local-rule checks.

Notes / CSV / Print Source links checked Jul. 1, 2026

Open worksheet
Notes only Fair and show prep

Buyer Thank-You Note Helper

Write a plain buyer thank-you note without storing private buyer contact data.

Notes / CSV / Print Source links checked Jul. 1, 2026

Open worksheet